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EVERYTHING YOU NEED TO KNOW ABOUT OUR CLUBS
A Brief Guide to Bruntsfield Parent Council Clubs
The Bruntsfield Parent Council runs after-school activity clubs throughout the school year, in the Autumn, Spring and Summer terms. All children in Years P2 – P7 are eligible to participate in the activity clubs (sorry, no P1s). While tutors are paid to deliver clubs, all clubs administration and support is carried out by parent volunteers.
Please note that we are not a child care provider (contact Kidzcare or Skool Is Out for this) and we are also separate from Active Schools. Active Schools is run by the council and offer e.g. lunchtime activities such as minikickers, basketball, yoga and more.
We currently run around 24 different types of activities, comprising sports, dance, music, theatre, art and science/technology.
The Parent Council has direct responsibility only for after-school activity clubs where families book places directly through our website. Families accepting places at after school activity clubs are agreeing to the Code of Conduct & Discipline Policy.
We use the booking system ‘ClassForKids’ for club management and registration. To apply for club places you should first register on the ClassForKids website. If you have general questions about clubs which are not answered on this website contact [email protected]. For technical questions, especially regarding ClassForKids, contact [email protected].
The Registration Cycle
Registrations for Autumn, Spring and Summer term clubs take place in the preceding term (see registration and term dates). The registration process is divided into roughly three or four stages:
1. In the Initial Application Phase, which lasts one to two weeks, parents submit applications via Class4Kids for places in particular club sessions.
- Applications are not first-come-first-serve.
- No invoices will be issued at this point.
2. In the Allocations Phase, the parent volunteer club organisers have 7-10 days to allocate places and issue invoices.
3. In the Billing Phase, parents then have until the Invoice Settlement Deadline to pay all bills and confirm club places.
4. Afterwards there are usually a few days at end of the registration process when a selection of unsold places are available on a first-come/first-serve basis.
When club sessions are over-subscribed, club organisers may choose to run a waiting list. Places in under-subscribed sessions may become available, first-come/first-serve, after the Initial Application Phase. Where parents do not settle invoices by the Invoice Settlement deadline, their clubs places may be reallocated to other families either first-come/first-serve or via the waiting list.
Late registrations, after the termly registration process has closed, are solely at the discretion of individual club organisers. Homework Club generally accepts late registrations, especially if supported by the school or a class teacher.
Any questions about the availability of places and allocations for specific clubs should be directed to the club organiser.
Please note that it is generally not possible to receive a refund if you do not wish to take up a place after the invoice has been settled. However, the Parent Council Clubs Treasurer will issue class credits or refunds in any cases where club sessions are unable to take place.
Parents receiving income or other forms of public support are eligible for concession pricing (25% of standard price). If you are eligible for concession pricing, please indicate this through the respective registration question on the ClassForKids platform when you sign up for a club. You will receive invoices for the standard price through ClassForKids, but we will email you voucher codes that allow you to pay the concession price. Please do not pay before you have received your voucher code! Contact [email protected] if you have questions about this.
All questions related to invoices and payments should be directed to the Parent Council Clubs Treasurer.
Participating in Clubs
After the registration process is complete, club organisers may e-mail parents with any additional details. The organisers will also contact parents if a club session is ever cancelled at short notice.
Please observe the Code of Conduct & Discipline Policy governing all after-school clubs.
For children enrolled in the Kidzcare after-school childcare club, Kidzcare is responsible for their attendance at the after-school activity clubs.
Club sessions at Bruntsfield School
Children check in with the Bruntsfield PC doorkeepers who will be taking attendance of children attending in-school clubs.
Children arriving for club sessions after the close of the school day should not arrive more than five minutes early. Children departing club sessions should exit the building and be collected by their families no more than five minutes after the end of their club sessions.
Club sessions at Morningside United and Christ Church
Access to the Morningside United (MUC) and Christ Church (CC) sites is controlled by our doorkeepers or tutors. Parents are not able to wait within MUC. Parents are responsible for ensuring that their children get to MUC or CC, and for collecting them after their club sessions finish.
Child Absence from Clubs
Please email the following email address if your child will be absent from a club session, e.g. due to illness:
All our doorkeepers have access to this email address and will check it regularly during the day. It will help the process if you mention the club(s) that your child will miss in the subject line (e.g. art, badminton, choir…). In the main email body please state your child’s name, the date and the club session. Please inform us even if your child has been off school and the school has been informed- we can not easily share pupil absence information with the school.
This email address can also be used if a child is running late or if there are problems with pick-up, but please do not use it for other purposes.