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A Brief Guide to Bruntsfield Parent Council Clubs
The Bruntsfield Parent Council are in the process of relaunching after-school activity clubs throughout the school year, in the Autumn, Spring and Summer terms. While tutors are paid to deliver clubs, all clubs administration and support is carried out by parent volunteers.
Please note that we are not a child care provider (contact Kidzcare or Skool Is Out for this).
We are currently relaunching clubs and endeavour to provide a wide range of activities, covering sport, creative and STEM activities.
The Parent Council has direct responsibility only for after-school activity clubs where families book places directly through our website. Families accepting places at after school activity clubs are agreeing to the Code of Conduct & Discipline Policy.
We use the booking system ‘ClassForKids’ for club management and registration. To apply for club places you will be asked to register on the ClassForKids website. Upon being accepted into a class, online payments will be made via ClassForKids where a booking fee for their service will be charged directly to the booker.
The Registration Cycle
In most cases registrations for Autumn, Spring and Summer term clubs take place in the preceding term. The registration process is usually divided into roughly three or four stages:
1. In the Initial Application Phase, which usually lasts one week, parents submit applications via Class4Kids for places in particular club sessions.
- In most cases applications are accepted on a first-come-first-serve basis, though certain exceptions will apply (eg. there may be some priority given to existing pupils, those with relevant equipment and pupils eligible for financial support as outlined below).
- No payments will be issued at this point.
2. In the Allocations Phase (for clubs in waiting list), the parent volunteer club organisers will allocate places and issue payment request.
3. In the Billing Phase, parents who haven’t yet paid will have until the Invoice Settlement Deadline to pay all bills and confirm club places.
4. Afterwards there are usually a few days at the end of the registration process when a selection of unsold places may be available on a first-come/first-serve basis.
When club sessions are over-subscribed, club organisers may choose to run a waiting list. Places in under-subscribed sessions may become available, first-come/first-serve, after the Initial Application Phase. Where parents do not settle payments by the Payment Settlement deadline, their clubs places may be reallocated to other families either first-come/first-serve or via the waiting list.
Late registrations, after the termly registration process has closed, are solely at the discretion of individual club organisers.
Any questions about the availability of places and allocations for specific clubs should be directed to the club organiser.
Financial Issues & Support
Please note that it is generally not possible to receive a refund if you do not wish to take up a place after you have paid. However, the Parent Council Clubs Treasurer will issue class credits or refunds in any cases where club sessions are unable to take place. All questions related to invoices and payments should be directed to the Parent Council Clubs Treasurer.
Please be aware that we offer free places and reduced pricing for parents who receive universal credit or other types of income support. If this applies to you, please email [email protected].
Participating in Clubs
After the registration process is complete, club organisers may e-mail parents with any additional details. The organisers will also contact parents if a club session is ever cancelled at short notice.
Please observe the Code of Conduct & Discipline Policy governing all after-school clubs.
You are responsible for getting your child to and from the club.
Club sessions at Bruntsfield School
Children check in with the club tutor who will be taking a register of children attending extra-curricular clubs. In some cases support registration staff or volunteer may also be present.
Children arriving for club sessions after the close of the school day should not arrive more than five minutes early. Children departing club sessions should exit the building and be collected by their families no more than five minutes after the end of their club sessions.
Club sessions at Morningside United Church
Access to the Morningside United (MUC) site is controlled by doorkeepers or tutors. Parents are not able to wait within MUC. Parents are responsible for ensuring that their children get to MUC, and for collecting them punctually after their club sessions finish.