Bruntsfield Parents
SCHOOL COMMUNITY

A guide to after school clubs

The Bruntsfield Parent Council runs after-school activity clubs throughout the school year, in the Autumn, Winter and Summer terms. All children in Years P2 - P7 are eligible to participate in the activity clubs. While tutors are paid to deliver clubs, all clubs administration and support is carried out by parent volunteers.

Please note that the term 'club' covers a wide range of non-curriculum activities in the Bruntsfield community including:

  • The after-school Kidzcare childcare club; please contact: bruntsfield@kidzcare.org or ring 0131 228 1700
  • After-school activities delivered by parents or outside providers directly (e.g. Gardening club & Outdoor club)
  • Sports classes run by the Active Schools programme
  • After-school activities organised by the school itself
  • Support for learning instruction in-school

However, the Parent Council has direct responsibility only for after-school activity clubs where families book places directly through this website.

This webpage provides incoming P2 families and others newcomers to the Bruntsfield community with essential guidance for registering and participating in the Parent Council's after-school activity clubs. 


Getting started

To apply for club places you should first create an account on the clubs website. When creating an account:

  • Make sure you select one of the two "Parent or Guardian" options
  • You may be asked to supply a 'registration code' which you can get from the school office or the Club Coordinators.

Parents receiving income or other forms of public support may be eligible for a concessional account. Select the "Parent or Guardian (Concessions)" option. Concessional registrations will only be charged 25 percent of the standard clubs' price.

Beginning in Autumn 2015, families not already enrolled in the Kidzcare after-school activity clubs are required to complete a pre-registration process where they supply their details and consents to Kidzcare. 

  • Kidzcare will provide emergency medical assistance and childcare to any child participating in after school clubs.
  • You'll need to complete the pre-registration form giving permission for their assistance before applying for any clubs places.
  • Please note that the pre-registration process is not automatic, you may need to wait a few hours for your account to be fully authorised for club applications.

Available resources for parents includes schedules and guides, and a complete set of current policies.

The registration cycle

Registrations for Autumn, Winter and Summer term clubs take place in the preceding term (see calendar). The registration process is divided into roughly three or four stages:

  1. In the 'Initial Application' phase, which lasts one to two weeks, parents submit applications on the clubs website for places in particular club sessions.
    • Applications are not first-come-first-serve.
    • No invoices will be issued
  2. In the Allocations phase, the parent volunteer club organisers have 7-10 days to allocate places and issue invoices
  3. In the Billing phase, parents then have until the Invoice Settlement Deadline to pay all bills and confirm club places.
  4. There are usually a few days at end of the registration process when all unsold places are available first-come/first-serve.

When club sessions are over-subscribed, club organisers may choose to run a waiting list. Places in under-subscribed sessions may become available, first-come/first-serve, after the initial Application Phase. Where parents do not settle invoices by the Invoice Settlement deadline, their clubs places may be reallocated to other families either first-come/first-serve or via a waiting list.

Late registrations, after the termly registration process has closed, are solely at the discretion of individual club organisers. Homework club generally accepts late registrations, especially if supported by the school or a class teacher.

Any questions about the availability of places and allocations for specific clubs should be directed to the club organiser.


Financial issues

Please note that it is generally not possible to receive a refund if you do not wish to take up a place after the invoice has been settled. However, the PC Treasurer will issue class credits in any cases where club sessions are unable to take place.

All questions related to invoices and payments should be directed to the PC Treasurer.


Participating in clubs

After the registration process is complete, club organisers may e-mail parents with any additional details. The organisers will also contact parents if a club session is ever cancelled at short notice.

Participation in after-school clubs is conditional on adherence to the Discipline Policy governing all after-school clubs.

For children enrolled in the Kidzcare after-school childcare club, Kidzcare is responsible for their attendance at the after-school activity clubs.

Club sessions at Bruntsfield School

Starting in Summer 2016, all children should check in with the Bruntsfield after-school door-keeper who will be taking attendance of children attending in-school clubs. If you are concerned about your child finding his or her sessions, please speak with the door-keeper.

Children arriving for club sessions after the close of the school day should not arrive more than five minutes early. Children departing club sessions should exit the building and be collected by their families no more than five minutes after the end of their club sessions. Starting in Summer 2016, the School will be closed to parents waiting to collect children from clubs.

Club sessions at Morningside United

Since Autumn 2015, access to the Morningside United (MUC) site has been controlled by a door-keeper. Parents are not able to wait within MUC. Only Kidzcare enrolled children are escorted between the School and MUC. Parents are responsible for ensuring that their children get to MUC, and for collecting them after their club sessions finish. 


Updated: 29 March 2016

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